Child Watch/Event Coordinator

Embark on a Journey of Impactful Adventure

Develop and conduct specialized training sessions and contribute to overall programming growth within the specialty for YMCA members.

Who Are We?

The YMCA of Greater Brandywine (YGBW) was named a 2025 Top Workplace by The Philadelphia Inquirer for a second consecutive year. An association of nine YMCAs serving Chester County, the YMCA of Greater Brandywine is a non-profit organization dedicated to nurturing the potential of every child, promoting healthy living, and fostering social responsibility through life-changing programs for all.

Perks & Benefits

• Free family YMCA membership, including outdoor pools
• Medical, dental, and vision insurance, along with paid holidays and plentiful PTO for full-time employees
• Babysitting while you work (up to 4 hours per day)
• Generous program discounts on childcare, camp, youth sports, swimming lessons and more!
• 12% employer contribution to retirement savings upon reaching eligibility and optional 403B retirement savings plan upon hire.
• Employee Assistance Program
• Continuing education reimbursement, tuition discounts with Chestnut Hill College and Immaculata University
• Career development and paid training
• Unlimited referral bonus beginning at $300.00

What You'll Do

Program Operations and Staffing

• Create and manage Child Watch staff schedules to ensure coverage during all operating hours.
• Coordinate coverage for staff call outs, including same day adjustments when needed.
• Communicate schedule changes clearly and promptly to staff and leadership.
• Support onboarding, training reinforcement, and daily supervision of Child Watch staff as assigned.
• Ensure staffing ratios, safety procedures, and YMCA policies are consistently followed.

Birthday Party Planning and Coordination

• Manage the Child Watch birthday party calendar, including scheduling, confirmations, and space coordination.
• Serve as the primary point of contact for families regarding birthday party inquiries and bookings.
• Prepare and manage all required birthday party documentation, including contracts, waivers, and payment tracking.
• Coordinate staffing needs for birthday parties and ensure staff are prepared for party responsibilities.
• Attend birthday parties as needed to provide on site supervision and program support.
• Ensure birthday parties are conducted safely, professionally, and in alignment with YMCA values.

Administrative and Communication Duties

• Maintain accurate records related to staffing, schedules, birthday parties, and program documentation.
• Communicate effectively with families, staff, and internal departments.
• Assist with program reporting, supply tracking, and operational planning as requested.
• Identify opportunities for improved efficiency, organization, and member experience within Child Watch programming.

Safety and Member Experience

• Uphold all YMCA child safety, supervision, and behavior management policies.
• Respond calmly and professionally to parent concerns, incidents, and staff needs.
• Support a positive, inclusive, and welcoming environment for children, families, and staff.