Event Coordinator

Job DetailsJob Location: Norman - Norman, OK 73026Position Type: Full TimeJob Shift: DayJob Title Event Coordinator

Department: Marketing

Reports To: Marketing Director

FLSA Status: Non-Exempt

Date: April 2025

Status: Keyed

Position Summary

The Event Coordinator is responsible for assisting with marketing efforts for the Norman and Shawnee Casinos. The Event Coordinator will assist the Marketing Director with promotions, events, advertising, and all aspects of Marketing. This role is essential in planning and executing engaging events, including VIP experiences, anniversary celebrations, and casino promotions—while ensuring brand consistency across all marketing channels. Additionally, this position will be key in promoting events through social media, strengthening our brand presence, and enhancing guest engagement. The Event Coordinator will work hours appropriate to meet the needs of the business, which may include nights, weekends, and holidays.

QualificationsEssential Functions of the Position

Assist in planning and executing high-profile casino events, including VIP experiences, anniversary celebrations, promotions, and player appreciation nights

Manage event logistics such as vendor coordination, entertainment bookings, venue setup, and décor

Ensure seamless event execution by coordinating with internal teams, staffing as needed, and delivering outstanding guest experience

Maintain and promote Thunderbird Casino’s brand identity through all events and marketing efforts

Work closely with the marketing team to develop engaging content for event promotion across digital and traditional marketing channels

Assist in creating event-related marketing materials, including flyers, email campaigns, digital signage, and social media graphics

Work with the marketing team to strategize event promotion, track performance, and adjust campaigns as needed

Work closely with Player Development Host, internal departments as well as casino operations to ensure all events align with business objectives

Job Knowledge, Skills, and Abilities

Strong attention to detail and excellent organizational skills

Demonstrated ability to handle multiple tasks simultaneously; skill in working in an environment subject to constant interruptions and quickly changing priorities; ability to prioritize and delegate responsibilities when necessary; effective time-management skills

Knowledge of the operation of a variety of computer software, including word processing, database, spreadsheet, and graphic applications

Knowledge of various equipment, such as phones, microphones, adding machines, and cash and coin counters

Knowledge of marketing techniques

Knowledge of Thunderbird Casino programs, activities, and events

Knowledge of Tribal/State/Federal laws and regulations

Knowledge of National Indian Gaming Commission (NICG), Minimum Internal Control Standards, and the Indian Gaming Regulatory Act (IGRA)

Excellent interpersonal and communication skills to establish and maintain effective working relationships with staff, vendors, Board members, and the public, both in person and through phone, e-mail, and written correspondence

Knowledge of the policies and procedures of Thunderbird Casino

Ability to remain calm under pressure and possess positive conflict management skills.

Ability to handle large sums of money

Skill in researching, developing, and preparing or outsourcing marketing materials.

Skill in assisting with promotional programs, projects, activities, and events

Skill in public speaking and making announcements regarding special events, activities, and promotions

Experience in event planning, social media management, or casino marketing preferred

Strong organizational skills and attention to detail, with the ability to multitask and meet deadlines

Excellent communication and interpersonal skills, with a guest-focused approach

Proficiency in social media platforms (Facebook, Instagram, TikTok, Twitter) and scheduling tools

Familiarity with graphic design tools (Canva, Adobe Creative Suite) is a plus

Availability to work evenings, weekends, and holidays as needed for event execution

Supervisory Responsibilities

No direct supervisory responsibilities but will assist with Marketing efforts

Physical Demands

Required to walk, sit, and stand for periods

Ability to push, lift, and carry up to 50 lbs

Ability to bend, stoop, kneel, and move intermittently throughout the day

Work Environment

Indoor/Outdoor; exposure to external environmental conditions possible

Exposure to smoke and secondhand smoke

Noise level can be minimal to intense

Minimum Qualifications

High school diploma (or equivalent combination of education and experience combined)

Two (2) years of casino experience preferred

One (1) year of prior Event Coordinator experience preferred

You must possess a valid driver's license

Must be able to pass a background check and obtain a key gaming license

Absentee Shawnee Tribal Members and Indian Preference in filling this vacancy is given to qualified candidates, per Title 25, US Code Section 472 and 473. Absentee Shawnee Tribe of Oklahoma is an Equal Opportunity Employer.

The Absentee Shawnee Tribe of Oklahoma is a Drug-Free Workplace and an At-Will Employer.

Benefits for full-time team members:

Employer-paid Medical with Blue Cross and Blue Shield

Employer-paid Dental with Delta Dental of Oklahoma

Employer paid Vision with VSP

Paid Time Off

Employer-paid Life Insurance

401(k) Retirement Plan with Employer Matching