Fundraising Event Coordinator

ESSENTIAL DUTIES

Supports events that inspire, engage, and raise vital revenue for the museum. Coordinate fundraising and donor-focused events and provides cross-functional support to ensure high-quality, inclusive, and effective experiences for all participants.

Responsibilities will include the following, but are not limited to:
Events Coordination 95%

• Coordinate, support, and assist with planning a variety of fundraising and donor engagement events (exhibition openings, stewardship events, donor cultivation receptions, and fundraising galas)
• Maintain and manage a comprehensive fundraising event calendar, coordinating with internal departments and external stakeholders
• Serve as departmental lead user of event management software (Momentus)
• Collaborate with the Institutional Giving team to secure in-kind donations, conducting research, coordinating outreach, managing donor acknowledgements, and tracking inventory
• Process and track invoices and assist in event budget reconciliation
• Support vendor and talent contracts, liaising with legal department and supervisor
• Assist with gift processing related to fundraising events
• Manage post-event wrap-up including guest follow-up, analytics, final reports, and donor acknowledgement communications
• Maintain, update, and manage guest lists and mailing lists for all fundraising events
• Collaborate with Marketing & Communications on promotional efforts for fundraisers such as email campaigns, printed invitations, web content, and social media
• Coordinate RSVPs, dietary needs, and assist with guest seating plans
• Oversee online ticketing setup and management
• Provide on-site event support, ensuring successful execution and a high-level donor experience
• Maintain an organized inventory of fundraising event materials and supplies

Other Duties 5 %

• Provide event-related support to other museum-wide initiatives as needed
• Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer servicecreating positive, meaningful experiences for all visitors, every time
• Participate in institutional learning opportunities to grow our collective understanding and integration of antiracism, cultural competency, and equity values into SAMs work

WE ARE LOOKING FOR
Required Qualifications

• Associates degree or equivalent combination of education and experience
• Two years experience in event coordination, fundraising, development, or related nonprofit
• Professional verbal and written communication, with an ability to tailor communications according to audience
• Strong organizational skills with the ability to simultaneously manage several projects
• Successfully assess priorities and work well with deadlines, strong time management skills
• Detail-oriented, proactive, and solution-focused
• Exercise discretion in maintaining confidentiality of sensitive information
• Proficiency in Microsoft Office Suite, Zoom, and internet-based research
• Ability to learn the museums event software and CRM software tools
• Ability to pass and maintain security background check clearance

Preferred Qualifications

• Non-profit, arts, or culture sector experience
• Experience using event or CRM software platforms
• Familiarity with Momentus Elite software
• Familiarity with donor stewardship practices and principles
• Experience with Asana and Slack

APPROACH TO WORK
We come together to contribute our unique talents towards connecting art to life. We take our passion for the arts and personal connections to the mission, and channel it into our employee, visitor, and partner experience. We hold with care our impact on the local community, the arts and culture sector, and beyond. We know were at our best when we create an inclusive and equitable workplace and museum that reflects our plurality. The following are ways we agree to work together they play a essential role in fulfilling our mission.
Be Accountable : Our work is ambitious it requires us to stay organized, hold multiple responsibilities, maintain an eye for the details and the big picture, and consistently deliver exceptional work. We rely on our colleagues when working collaboratively and independently. We practice expert time management, are responsible for our commitments and deadlines, and proactively communicate when we need extra support. We know being accountable matters its a commitment to care for everyone we work with.

Be Collaborative : We know that the success of the collective is paramount were all working towards a common goal. Our diverse perspectives strengthen our work, so we default to inclusion. Were eager to work in partnership cross functionally and create the space for others to contribute to the work.

Cultivate Innovation : Our success is rooted in the creation and adoption of new ideas that make a positive impact. Change is inevitable, so we stay open to the possibilities that come with it. We bring a commitment to navigating new circumstances with flexibility, adaptability, creativity, and persistence. Were not afraid to meet the moment taking strategic risks and maximizing resources to create positive change. We lean on each other as we experiment and build new ways of working together.

Bring A Learning Mindset : We know that curiosity and humility are key to our individual and collective growth and ultimately, improving our work. We regularly seek new inputs and perspectives that can expand our thinking. When met with something we dont understand, we remain open to learning from colleagues and our community. Most importantly, when we encounter an inevitable stumble, we seek feedback and reflect on how to learn from the experience.

Lift Each Other Up : We practice helping each other be successful by empowering, supporting, and celebrating the work of our colleagues, teams, and the institution. An optimistic and inspiring attitude makes our work better for our colleagues, our visitors, and the broader community were part of. We bring integrity and joy to our interactions with others centering welcoming, engaging, and inspiring interactions with and within SAM .

WORK SCHEDULE

This role is typically scheduled to work business hours Monday - Friday. However, the needs of this role require a willingness to work a flexible schedule with evening and weekend work required based on event schedule in support of the department or organization as directed by your supervisor. Please connect with your Recruiter or Manager for more information about SAMs current hybrid work policy and expectations. SAMs hybrid work policy is subject to change.

COMPENSATION $28.32 - $31.44

BENEFITS

The Seattle Art Museum offers a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Employer-paid life insurance and long-term disability coverage
• Paid time off (vacation, sick leave, and holidays)
• 403(b) retirement savings plan with employer match
• Employee assistance program (EAP)
• Free museum admission and discounts at the SAM Shop and Cafe

WORK CONDITIONS

Exposure: Work areas are primarily inside, in a climate-controlled environment with moderate background noise. Some outdoor event work is required and may occur under all weather conditions.

Stationary Work: Approximately 75 % of time is spent stationary while working at a desk. Balance of time (approximately 2 5 %) is spent moving around the work area. Occasional extended periods of standing and moving about events for a long period of time is required.

Communication: Clear and effective verbal and written communication in English with trustees, donors, museum members, the public, and co-workers is necessary.

Vision: Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork.

Office Work: Ability to effectively and regularly operate a computer, keyboard, telephone, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.

Lifting/Carrying/Pushing/Pulling: Ability to transport up to forty (40) pounds of equipment and supplies.

ACCOMMODATION

The Seattle Art Museum will consider reasonable accommodations for employees with disabilities to perform the essential functions/duties of this position. If you would like to request a reasonable accommodation to best enable your success in the role, please discuss this possibility with a member of our HR team at [email protected] .

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Celebrating difference . At Seattle Art Museum, our members, visitors, and local community come from all walks of life, and so do our employees, volunteers, and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences, and as such, our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements, and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace, because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination, its ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace, we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we celebrate difference.

SAM is an equal opportunity employer . We are an equal opportunity employer, and consider qualified applicants for employment without regard to race, color, creed, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, sensory, physical, or mental disability, genetic information, military or veteran status, gender identity or expression, sexual orientation, citizenship or immigration status, or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need, please let us know at .... The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process, please contact .... For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation.

We encourage you to apply . We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we include, celebrate and embrace difference. We encourage you to submit an application, even if your experience doesnt feel like a 100% match with the position. We know applying for a job can be intimidating, and research tells us that womxn and folks of color are less likely to apply if they don't see themselves meeting or exceeding every single qualification listed. We encourage you to apply, even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.

Requirements for employment. In order to be employed by the Seattle Art Museum, you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check.

Want to learn more? If you haven't already, check out our Careers page for more on working at SAM.

Though we'd love to be able to reply to every question that crosses our desk, due to the high volume of applications we receive, our HR team is unfortunately unable to offer a response to inquiries requesting search status updates, inquiries about hiring timeline, or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role, our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!